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<article xmlns:xlink="http://www.w3.org/1999/xlink">
  <front>
    <journal-meta />
    <article-meta>
      <title-group>
        <article-title>Joint digitization of heterogeneous university collections using semantic web technologies</article-title>
      </title-group>
      <contrib-group>
        <contrib contrib-type="author">
          <string-name>Sarah Wagner</string-name>
          <email>s.wagner@gnm.de</email>
          <xref ref-type="aff" rid="aff1">1</xref>
        </contrib>
        <contrib contrib-type="author">
          <string-name>Mark Fichtner</string-name>
          <email>m.fichtner@gnm.de</email>
          <xref ref-type="aff" rid="aff1">1</xref>
        </contrib>
        <contrib contrib-type="author">
          <string-name>Günther Görz</string-name>
          <email>guenther.goerz@fau.de</email>
          <xref ref-type="aff" rid="aff0">0</xref>
        </contrib>
        <contrib contrib-type="author">
          <string-name>Udo Andraschke</string-name>
          <email>udo.andraschke@fau.de</email>
          <xref ref-type="aff" rid="aff2">2</xref>
        </contrib>
        <aff id="aff0">
          <label>0</label>
          <institution>Computer Science Department, AG Digital Humanities, Friedrich-Alexander-University</institution>
          ,
          <addr-line>Erlangen-Nuremberg</addr-line>
          ,
          <country country="DE">Germany</country>
        </aff>
        <aff id="aff1">
          <label>1</label>
          <institution>Department for Cultural and</institution>
          ,
          <addr-line>Museums Informatics, Germanisches Nationalmuseum, Nuremberg</addr-line>
          ,
          <country country="DE">Germany</country>
        </aff>
        <aff id="aff2">
          <label>2</label>
          <institution>Head of collections, Friedrich-Alexander-University</institution>
          ,
          <addr-line>Erlangen-Nuremberg</addr-line>
          ,
          <country country="DE">Germany</country>
        </aff>
      </contrib-group>
      <fpage>27</fpage>
      <lpage>36</lpage>
      <abstract>
        <p>In a collaborative effort between IT and museum experts, the research project “Objekte im Netz” aims at developing a joint digitization strategy for the digital documentation of heterogeneous university collections by applying semantic web technologies. The University of Erlangen-Nuremberg owns more than 20 different scientific collections. So far, each collection has documented and stored its object data in different ways, thus making it impossible to interlink the information. The data has neither been stored in a sustainable way nor has it been reusable. In summary, the stored information is not utilized to its full potential. This is a typical scenario regarding scientific collections at universities in German-speaking countries. In order to allow consistent documentation for all collections, a data model based on ICOM's CIDOC Conceptual Reference Model is currently in development. The model uses sample data of six representative collections of the University of ErlangenNuremberg. In the future, this model should serve as a best practice for other university collections. This approach ensures homogenous documentation as well as long-term interpretability, and offers an opportunity to participating collections to aggregate the cross-collection information in a portal, allowing research on the objects as well as their presentation. This paper outlines the current state of the data model, the resulting application ontology, and their integration into the virtual research environment “WissKI”.</p>
      </abstract>
    </article-meta>
  </front>
  <body>
    <sec id="sec-1">
      <title>-</title>
      <p>account. To make it adaptable for other university collections, it is at the same time developed as generic as possible.
Furthermore, a virtual research environment is needed, where collection staff can document, store and manage
information and material in a sustainable way, and which allows collaborative working as well as the support of Linked
Open Data. A common portal is supposed to enable an overall presentation of and research on and across the different
collections.</p>
      <p>An essential challenge of the project lies in the uniform digital recording, connection, and presentation of these
heterogeneous stocks, simultaneously taking their specific characteristics into consideration.</p>
    </sec>
    <sec id="sec-2">
      <title>2 Adapting and developing Software and Tools</title>
      <sec id="sec-2-1">
        <title>2.1 Ontology and Metadata Schema - the CIDOC CRM as a reference ontology</title>
        <p>
          As a first step, a common metadata schema was developed from the requirements for a uniform collection-wide
documentation. At the core of this schema are objects, persons, organisations, and places that are linked to each other by
events, e.g. production or acquisition. The implementation of this schema is based on the event-centered reference
ontology "Conceptual Reference Model" (CRM) by the Documentation Committee (CIDOC) of the International Council
of Museums (ICOM) [
          <xref ref-type="bibr" rid="ref5">5</xref>
          ]. At the beginning of the project, all members decided that the binding version of the CRM should
be v. 6.2.2, which is the free version closest to the ISO standard.
        </p>
        <p>The CIDOC Conceptual Reference Model (CIDOC CRM) has been developed for more than a decade by experts from
museums, archives, and libraries in collaboration with philosophers and computer scientists in a working group for
documentation (CIDOC SIG) of the ICOM. It is a formal model that aims to represent the heterogeneous information of
humanities and cultural sciences in an interdisciplinary way and to make it exchangeable. The current version 6.2 defines
89 concepts and 149 relations, each explained by a short documentation (scope note) and illustrated by examples.
Two central points distinguish the CIDOC CRM from other ontologies: On the one hand, the documentation is
eventcentered, which means that every step in the history of a subject - e.g. a person, a physical or a conceptual object - is
described by events (e.g. birth and death of a person) and not by states (“is alive”). These events connect the documented
subjects with other objects, acting persons, time and place and other information (Fig. 1.). On the other hand, the CIDOC
CRM separates between things and their names. Thus the identity of a person is not determined by his or her name,
whereby facts can be modeled, e.g. the identity of two people is different, but the name is identical.</p>
        <p>
          The CIDOC CRM itself must, however, be implemented in a formal language that can be interpreted by computers for
use in the Semantic Web, such as the Erlangen CRM [
          <xref ref-type="bibr" rid="ref6">6</xref>
          ], an implementation of the CIDOC CRM in OWL DL, a dialect
of the Web Ontology Language (OWL) [
          <xref ref-type="bibr" rid="ref7">7</xref>
          ]. Erlangen CRM implements all classes and relations of the CIDOC CRM and
tries to stay as close as possible to the model. It is also is the only implementation of the CIDOC CRM in OWL DL that
has been maintained for several years and is recognized by the CIDOC SIG as an official implementation.
Common Application Ontology and Metadata Schema. Based on Erlangen CRM, an application ontology has been
developed that contains classes and properties needed for the documentation of scientific collections, independent from
the discipline they are coming from. The concept of ontology design patterns provides an excellent framework. [
          <xref ref-type="bibr" rid="ref8">8</xref>
          ]
The central entity is S1 Collection Object, a subclass of E84 Information Carrier (Scope Note: “This class comprises all
instances of E22 Man-Made Object that are explicitly designed to act as persistent physical carriers for instances of E73
Information Object. [...]”) [
          <xref ref-type="bibr" rid="ref9">9</xref>
          ]. Instances of S1 are defined as objects that have been intentionally added by human activity
to the inventory of a collection and are curated by one or more instances of E39 Actor over time. Although recent
discussions have shown that E84 should possibly be eliminated from CRM, the class is being used until a new standard
is released due to the above-mentioned decision to keep modeling as close to the standard as possible and to create a
stable basis for the project.
        </p>
        <p>
          Since many objects were collected within projects and expeditions on behalf of universities themselves, such as finds by
archaeological, botanical or geological departments, the class S20 Collecting Process was introduced as a subclass of E7
Activity, which corresponds to S19 Encounter Event of CRMSci. [
          <xref ref-type="bibr" rid="ref10">10</xref>
          ] The class S20 comprises instances of an intentional
action executed by an instance of the class E39 Actor to collect an instance of S1 Collection Object. The property N23i
was collected by connects the object and the activity. E.g. the path for the documentation of the person that collected or
gathered the object is:
samm:S1_Collection_Object -&gt; samm:N23i_was_collected_by -&gt; samm:S20_Collecting_Process -&gt;
ercm:P14_carried_out_by -&gt; ecrm:E21_Person -&gt; ecrm:P1_is_identified_by -&gt; ecrm:E41_Appellation
In this context, not only the question of Who is to be documented, but also When and Where. To document the location
where a Collecting Process took place, the ontology distinguishes between S40 Geographical Place and S39 Location.
Instances of S40 can be referred to by gazetteers, e.g. GeoNames [
          <xref ref-type="bibr" rid="ref11">11</xref>
          ], which is the agreed upon Authority File used by
the project to identify places. The class S39 Location comprises places that are not found in gazetteers and that are referred
to by speaking titles. Instances of S39, in contrast to S40, are missing the cultural and emotional dimension of a place.
[
          <xref ref-type="bibr" rid="ref12">12</xref>
          ] E.g. a specimen of the Prehistoric Collection was found close “behind the oak-tree near the creek” (S39), that falls
within (P89) the municipality of Schwabthal (S40). S39 Location would also correspond to SP2 Phenomenal Place, and
S40 Geographical Place to SP6 Declarative Place in CRMgeo. [
          <xref ref-type="bibr" rid="ref13">13</xref>
          ]
Although there are a few classes that would correspond to those from different CRM extensions, it was decided not to
integrate any extensions into the common OWL-based ontology in order to keep it as lean as possible. Furthermore, all
CRM extensions are only available in RDFS [
          <xref ref-type="bibr" rid="ref14">14</xref>
          ] with lower expressiveness, which would violate the agreed upon way
of modeling. Also, unfortunately, a recent draft on implementing the CRM in RDF by Doerr and Light makes some
suggestions which are not compatible with the actual CRM standard. [
          <xref ref-type="bibr" rid="ref15">15</xref>
          ]
In the course the documentation of the history of an object, S20 is just one episode. Events where an object was produced
(E12 Production), created (E65 Creation) or acquired (E8 Acquisition) and of course the actors (E21 Person, S86
Organisation), places (S39, S40) and time spans (E52) connected to them, need to be documented to enable cross-linking
the information between the different collections (Fig. 2.). Not only can objects inside and outside the respective
collections be filtered e.g. by equal time spans they were produced, but also objects coming from the same historical
collecting-context can virtually be reconstructed, e.g. those of the collection of the Ansbach Markgraves that have been
divided over the years between the various fields of knowledge [
          <xref ref-type="bibr" rid="ref16">16</xref>
          ].
        </p>
        <p>
          Besides the documentation of the history of the objects, they also needed to be classified - according to an already existing
classification system, which was merely the case - and in addition in a way users would search for an object when
browsing through the digital collections. For this purpose, S93 Object Classification, a subclass of E55 Type, was
introduced. Types [...] “comprise concepts denoted by terms from thesauri and controlled vocabularies used to
characterize and classify instances of CRM classes. Instances of E55 Type represent concepts in contrast to instances of
E41 Appellation which are used to name instances of CRM classes. E55 Type is the CRM’s interface to domain-specific
ontologies and thesauri.[...]” [
          <xref ref-type="bibr" rid="ref17">17</xref>
          ]. Within the project, S93 is used to develop terms for local vocabularies to classify
instances of S1 Collection Object. Since many types of objects appear across different collections, this is one of the main
characteristics that link between the heterogeneous stocks (see “Objektart” in Fig. 3). E.g. there are graphical works in
the Graphical Collection, but also in the School History Collection, or in the Medical Collection.
To visualise these connections between the collections, the portal [
          <xref ref-type="bibr" rid="ref18">18</xref>
          ] is based on this common schema and therefore
displays only the categories of information that all objects have in common (Fig. 3.).
Considerations on applying the common schema - which was derived from the documentation of heterogeneous objects
(some seen in Fig. 2.) - to those of natural origin can be illustrated using the example of the so called thin sections as part
of the Geological Collection. Thin sections are wafer-thin polished stone samples that are applied onto a carrier in
quadrangular format. By scanning or enlarging them using a slide projector, components they consist of become visible.
The type, composition and orientation of components (e.g. petrified shellfish) provide information about the original
environment, climate zone or the geographical age in which the rock was formed. Thin sections have been used in teaching
for decades and are made of collected samples by staff and students of the FAU’s Institute of Geosciences.
The starting point of a thin section is the stone, a natural product, that was brought into existence by the event E63
Beginning of Existence [
          <xref ref-type="bibr" rid="ref19">19</xref>
          ] and differs in this respect from artificial products. The Beginning of Existence is followed in
time by a S20 Collecting Process, where a stone sample was collected and then brought to the laboratory for further
processing to thin section within an event of E12 Production. Until the Collecting Process or even until the Production
of a thin section, the stone sample actually is just an E18 Physical Thing [
          <xref ref-type="bibr" rid="ref20">20</xref>
          ]. Only when a physical thing is officially
assimilated to the collection on the basis of selected criteria, the thing becomes an object - or semiophor - whose
materiality is extended by the dimension of meaning. [
          <xref ref-type="bibr" rid="ref21">21</xref>
          ] Nevertheless, the CIDOC CRM documents the past from
today’s perspective. Therefore the former physical thing is always modeled as S1 Collection Object, which, as subclass
of E84 Information Carrier, is defined as man-made and designed to carry information. The fact that an instance of S1 is
based on a natural product comes to wear e.g. when there a S20 Collecting Process or a E63 Beginning of Existence is
documented in context of the history of an object.
        </p>
        <p>Collection Specific Ontologies and Schemas. Based on the common ontology, collection-specific ontologies were
developed that consider the specific needs of the subject domain. Their top-level ontology is the common collection
ontology (Fig. 4.).</p>
        <p>Use case: The Graphical Collection. The Graphical Collection, housed at the FAU Library, owns a superb collection of
drawings and prints from the middle ages to the present. This collection needs to document specifics that only concern
their objects and are therefore only found in their own ontology, which also contains all classes and properties of the
common ontology and those of the CIDOC CRM.</p>
        <p>
          Objects of the Graphical Collection are in particular dealt with in an art-historical context. Here the attribution of an object
to an artist or a workshop, the iconographic description and the stylistic classification play an important role. The
vocabulary and the corresponding identifier from the Iconclass Thesaurus [
          <xref ref-type="bibr" rid="ref22">22</xref>
          ] are added to the respective work when the
represented motifs are being documented.
        </p>
        <p>
          Furthermore, a unique selling point in the data model and ontology of the Graphical Collection is, for example, the
documentation of artistic influences on a work of art. Motifs were often modified, recombined or even copied. Such
relationships between the representation of the object in question and other works are formulated as hypotheses and
documented accordingly. As before, this takes place in context of an event. For this purpose, a subclass of E13 Attribute
Assignment was created called Influence Assignment. An Attribute Assignment is an “[...] action[s] of making assertions
about properties of an object or any relation between two items or concepts. [...]”) [
          <xref ref-type="bibr" rid="ref23">23</xref>
          ]. The Influence Assignment is more
specific and refers to the action of making assertions about artistic influences on a work of art. The Influence Assignment
is recorded in the context of an E12 Production and connected to it by the property recorded influence upon, an inverse
subproperty of P140 was attributed by.
        </p>
        <p>The semantic path of a person, that influenced the production of an object is:
samm:S1_Collection_Object -&gt; ecrm:P108i_was_produced_by -&gt; ecrm:E12_Production -&gt;
samm:influence_was_recorded_by -&gt; samm:Influence_Assignment -&gt; samm:recorded_influenced_by_actor-&gt;
ecrm:E21_Person -&gt; ecrm:P1_is_identified_by -&gt; ecrm:E41_Appellation
Also, the Type of Influence, a subclass of E55 Type, an artist had on the Production of an object from the Graphical
Collection is being documented. In this case, a local vocabulary was developed to express and document the different
influences in a standardized way, e.g. “copy after” when a work is a one-to-one copy after the work of a certain artist.
Besides the development of the common and specific metadata categories, rules for the data input for each field were
established. The definition of object characteristics needs to go hand in hand with the documentation guidelines, e.g. the
appropriation form of names, standardized date-formats or local vocabularies for e.g. Instances of S93 Object
Classification.</p>
      </sec>
      <sec id="sec-2-2">
        <title>2.2 The virtual research environment “WissKI” (Scientific Communication Infrastructure)</title>
        <p>
          The central tool for documentation, interconnection and presentation of object information is the scientific communication
infrastructure “WissKI” [
          <xref ref-type="bibr" rid="ref24">24</xref>
          ]. WissKI is geared towards the requirements of cooperative research in the field of cultural
heritage and its digital documentation. [
          <xref ref-type="bibr" rid="ref25">25</xref>
          ] Published as open source [
          <xref ref-type="bibr" rid="ref26">26</xref>
          ], it can be used and extended accordingly.
Within the project, the software had to be adapted to the specific requirements of the project and university collections.
Based on the open source content management system Drupal [
          <xref ref-type="bibr" rid="ref27">27</xref>
          ], WissKI expands the ideas and concepts of the Wiki
into a web-based virtual research environment that focuses on the interests and peculiarities of research and
documentation in the domain of cultural heritage. The system relies on open data formats and standards that ensure the
long-term preservation of the managed data. For this purpose WissKI utilizes mechanisms of Linked Open Data and the
Semantic Web.
Furthermore, the software enables interlinking a wide variety of complex information on the objects as well as other
digital resources from which new research questions and considerable knowledge potential can arise. As research
environment, WissKI aims to support the whole research lifecycle, beginning with acquisition and creation of information,
to analysis, preservation, publishing, and access, up to their re-use.
        </p>
        <p>
          Also, the system enables the integration of global as well as the development of local authority data to support the uniform
collection and referencing of (research) data inside and outside the collections of the FAU. Within the project “Objekte
im Netz”, location data is enriched with information from GeoNames (Fig. 5.), person and corporate data are enriched
with information from the Common Authority File (GND) of the German National Library [
          <xref ref-type="bibr" rid="ref28">28</xref>
          ]. For this purpose,
SPARQL 1.1 [
          <xref ref-type="bibr" rid="ref29">29</xref>
          ] adapters were developed. [
          <xref ref-type="bibr" rid="ref30">30</xref>
          ]
In addition to the simple provision and open availability of source materials - structured texts, graphics, images, video,
audio, and metadata in digital form - the focus of the system is also on interactive and collaborative work based on
semantically enriched documentation.
        </p>
        <p>The current version of the WissKI software is based on the current stable version of Drupal (Drupal 8). The functionality
of Drupal can be extended and modified by third-party modules. The WissKI system is accordingly a set of modules
subdivided into logical units each of which brings encapsulated functionality into the system (Fig. 6.). The modules are
fully compatible to the Drupal core so that all common features, such as user control with detailed rights management or
the creation of websites, are retained.</p>
        <p>
          The central component of the system is the so-called Pathbuilder (Fig. 7.) which supports the system administrator in
creating paths using an ontology. [
          <xref ref-type="bibr" rid="ref30">30</xref>
          ] A path is a concatenation of n concepts and n-1 relations between the concepts.
When storing data using a path, first an individual is created for each concept. The resulting individuals are then connected
to each other by the relations according to the specifications of the path. At the end of such a path in WissKI there is
always a relation to a primitive data type, e.g. P3 has note, in which the actual input is stored, e.g. for the producer of an
object (see “Hersteller (Person)” in Fig. 7.) the path - in the context of the project - is:
samm:S1_Collection_Object -&gt; ecrm:P108i_was_produced_by -&gt; ecrm:E12_Production -&gt;
ecrm:P14_carried_out_by -&gt; ecrm:E21_Person-&gt; ecrm:P1_is_identified_by -&gt; ecrm:E41_Appellation -&gt;
P3_has_note -&gt; “Dürer, Albrecht”
For the storage of several inputs on the same subject, paths can be combined in groups which define the common part of
all paths belonging to it, e.g. the group for all paths that concern the production (see “Herstellung” in Fig. 7.) of an object
is:
        </p>
        <p>
          samm:S1_Collection_Object -&gt; ecrm:P108i_was_produced_by -&gt; ecrm:E12_Production
The Pathbuilder forms an intermediate layer between the triplestore, here GraphDB [
          <xref ref-type="bibr" rid="ref32">32</xref>
          ], with the data stored as triples
on the one hand, and Drupal with the data storage on the basis of entity types, bundles, entities and fields on the other. It
creates a mapping of groups and subgroups in the Pathbuilder to bundles and referenced bundles in Drupal and paths to
data fields. This mechanism hides the full complexity of the Semantic Web approach and of the CIDOC CRM from the
actual user, who only has to fill in forms.
        </p>
        <p>The system offers the possibility to load any OWL-based ontology. When creating paths based on an ontology, the system
can assist the administrator by calculating the concepts and relations possible for each step (based on domain and range).
In order to use this approach, WissKI defines and implements its own storage interface that supports loading from and
writing to any data source, so-called engines, and prepares the data for Drupal in the usual way according to the
Pathbuilder's specifications. All mechanisms provided by Drupal can be used to display, edit and manage entities. WissKI
comes with a storage interface for Triplestores based on SPARQL 1.1.</p>
      </sec>
      <sec id="sec-2-3">
        <title>Using WissKI for single systems and the collection portal of the FAU. In the context of the project, WissKI plays a</title>
        <p>central role in several areas. Each collection uses its own WissKI instance to document and manage its holdings. These
collection-specific systems are equipped with the common data entry schema and additionally contain fields in which the
subject-specifics are entered, cf. the example of the Graphical Collection. Accordingly, the subject-specific ontology used
to model the paths is also loaded in these systems.</p>
        <p>The portal, in which all collections and their objects are presented together, also uses WissKI. It acquires the data through
SPARQL 1.1 adapters from the triplestore repositories of all individual systems (Fig. 8.). Here the data is only displayed
and not editable. In contrast to the individual systems, the portal is equipped with the common collection schema and
ontology only. This way, only the common information on the objects can be seen and searched in the portal. A link to
the individual system is set at the object level, where the user gets the subject-specific information.</p>
      </sec>
    </sec>
    <sec id="sec-3">
      <title>3 Conclusion</title>
      <p>
        The main goal of the project is to develop and adapt open source software and tools for digital data- and
collectionmanagement of scientific collections to improve their visibility and usability for research and teaching in the long term.
Results are already available in the download section of the “Objekte im Netz” project website [
        <xref ref-type="bibr" rid="ref33">33</xref>
        ]. Tutorials,
recommendations for working with digital collections as well as manuals for the use of the tools complete these results
in order to anchor the knowledge gained in the project in the collections. For the development of a digitization strategy,
software, the generated data, knowledge, and the technical infrastructure should be designed and embedded as sustainable
as possible.
      </p>
      <p>There are different challenges regarding the sustainability of tools and data developed within the project and especially
after its end. First of all, there are concerns regarding the sustainability of the technical infrastructure. As a web-based
system, WissKI and all connected software must be installed on a server and maintained continuously. Mechanisms for
regular backups and mirroring of data can ensure that no data is lost in the event of technical failures. All of this requires
manpower and particular knowledge.</p>
      <p>Second, sustainable staff infrastructure is crucial, as the systems need to be maintained by the administrator, e.g. in case
the modeling of additional semantic paths and the configuration of fields is necessary. Considering the virtual
infrastructures as tools for efficient collection management, object data must be continuously entered and curated. If the
collections - in this specific case, but also in general - do not have permanent staff resources in this area, sustainable data
maintenance cannot be provided either.</p>
      <p>
        The most important point is the sustainability of the data itself, stressing the long-term-interpretability of data in particular.
To document the project data, coming from different collections and their disciplines, in a common context using a
common "language", application-ontologies based on the CIDOC CRM are developed for the collections. Since 2006 the
CIDOC CRM is ISO-certified (ISO 21127), by using it as a top-level ontology, not only exchangeability and accordingly
also reusability of the data is ensured. This semantic and standardized enrichment of data ensures that they remain
interpretable in a long term [
        <xref ref-type="bibr" rid="ref34">34</xref>
        ].
      </p>
    </sec>
  </body>
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