=Paper= {{Paper |id=Vol-3295/paper7 |storemode=property |title=Project-based Management of the Production Equipment Maintenance and Repair Information System |pdfUrl=https://ceur-ws.org/Vol-3295/paper7.pdf |volume=Vol-3295 |authors=Oleksandr Holovin,Varvara Piterska,Anatoliy Shakhov,Olha Sherstiuk |dblpUrl=https://dblp.org/rec/conf/itpm/HolovinPSS22 }} ==Project-based Management of the Production Equipment Maintenance and Repair Information System== https://ceur-ws.org/Vol-3295/paper7.pdf
Project-based Management of the Production Equipment
Maintenance and Repair Information System
Oleksandr Holovina, Varvara Piterskaa, Anatoliy Shakhova and Olha Sherstiuka
a
    Odesa National Maritime University, 34, Mechnikov str., Odesa, 65026, Ukraine


                 Abstract
                 The relevance of the research is due to the need to create an effective maintenance and repair
                 planning system based on the development and implementation of methods that allow
                 ranking and selecting the most priority maintenance and repair activities, depending on the
                 degree of their impact on the current goals of the enterprise, taking into account financial,
                 labor, regulatory and other types of restrictions. The development of a maintenance and
                 repair management system is impossible without the use of information technology. A
                 solution of this type of questions is proposed based on the project management methodology,
                 which allows taking into account the uncertainty inherent in random events of failures of
                 technical systems. The purpose of this research is to develop a model for managing the
                 equipment maintenance and repair information system based on the use of project and project
                 portfolio management methodology. It has been established that an important advantage of
                 the methodology for planning maintenance and repair work, based on a project-based
                 approach, is its universal nature. It can be used in different industries, for different types of
                 equipment and companies of any level. An information system of indicators of the economic
                 efficiency of the equipment maintenance and repair system has been formed, which contains
                 six coefficients – plan fulfillment, cost intensity, cost proportionality, cost adequacy,
                 outsourcing and downtime. The results of the research are the following: the expediency of
                 using the project, program and portfolio management methodology in solving the problem of
                 developing a comprehensive strategy for managing the maintenance and repair information
                 system at enterprises was confirmed; a structural model for the formation of the architecture
                 of programs and portfolio of maintenance and repair projects was developed; a system of
                 criteria and an integral indicator of the effectiveness of the equipment maintenance and repair
                 strategy are proposed, which will allow the enterprise to reduce the cost of products when
                 using the proposed information system.


                 Keywords 1
                 Project-based management, information technology, maintenance and repair system,
                 production equipment, uncertainty


1. Introduction

    In Western industrialized countries, the system for arranging maintenance and repair (MAR) is
called the "maintenance system", and in Asian countries - the "conservation system" [1].
    According to various literature sources [2,3], the cost of MAR of complex systems is 10-15 times
higher than the cost of a new system. At the same time, the chosen strategy has a direct impact on the
total service life of the system, its reliability, safety and operational efficiency.

Proceedings of the 3nd International Workshop IT Project Management (ITPM 2022), August 26, 2022, Kyiv, Ukraine
EMAIL: holovinoleksandr@gmail.com (Oleksandr Holovin); varuwa@ukr.net (Varvara Piterska); avshakhov@ukr.net (Anatoliy Shakhov);
olusha972@gmail.com (Olha Sherstiuk)
ORCID: 0000-0003-0906-5778 (Oleksandr Holovin); 0000-0001-5849-9033 (Varvara Piterska); 0000-0003-0142-7594 (Anatoliy
Shakhov); 0000-0002-0482-2656 (Olha Sherstiuk)
            ©️ 2021 Copyright for this paper by its authors.
            Use permitted under Creative Commons License Attribution 4.0 International (CC BY 4.0).
            CEUR Workshop Proceedings (CEUR-WS.org)
    At domestic enterprises, the general concept of maintaining equipment in good condition and
constant performance is still the preventive maintenance system (PMS), which has developed in
accordance with the requirements of GOST 18322-78 [4-5]. The obvious disadvantages of such a
strategy are economic losses due to the incomplete development of the resource by the time of MAR
and the lack of consideration of the enterprise production needs at any given time.
    The use of the "pure form" of the traditional PMS in today's conditions is complicated not only by
the lack of relevant standards. Measures of the PMS, from the point of view of ensuring operability at
the overhaul interval, are guaranteed, i.e. they are redundant. At the same time, the system assumes
that all of them must be carried out in full, but often (almost always) enterprises have neither time
reserves nor resources to perform such an “excessive” amount of work. In addition, as experience
shows, excessive execution of work on the PMS for various reasons can lead to a decrease in
reliability, for example, due to errors in the performance or violations in the running-in of nodes, non-
compliance with assembly technologies, etc.
    The key issue in creating an effective MAR planning system is the development and
implementation of methods that allow ranking and selection of the highest priority MAR activities
depending on the degree of their impact on the current goals of the enterprise (production indicators,
lost profits), as well as taking into account financial, labor, regulatory and other types of restrictions.
The development of a maintenance and repair management system is impossible without the use of
information technology. The solution of this type of problems is carried out on the basis of the project
management methodology, which allows to take into account the uncertainty inherent in random
events of failures of technical systems.

2. Analysis of Literature Data and Resolving the Problem

    Since failures of technical systems are random events, in the process of making decisions on the
implementation of certain work on MAR, the inherent uncertainty should be taken into account. One
of the potential models in this direction is presented in [6].
    Let the Gaussian random process X(t) be written as

                                           X(t) = A(t) + X(t),                                        (1)

where A(t) – deterministic, continuously differentiable function$
      X(t) – stationary ergodic normal random process with zero mean.
To predict the output of the process X(t) beyond a fixed level, some auxiliary process is used

                                           Y(t) = A(t) + Y(t),                                        (2)

where Y(t) – predictor for Xε(t), calculated at the moment (t – m), m>0, m is the chosen constant.

    If the value of Y(t) calculated at the moment t – m is more than some critical value uˆ, then a
warning is given about the possible exit of the process X(t) at the moment t beyond the level u (uˆ 𝑍act
                                             act

   where Zact – total actual costs for MAR projects of fixed assets, $; Zpl – the planned amount of
   costs for MAR projects of fixed assets, $.
   2. The cost coefficient K2 shows the amount of costs for MAR projects per 1 hryvnia of sales
   volume

                                                       𝑍ф
                                           К2 = 1 −      ⁄ ,                                       (5)
                                                          𝐷

   where D – sales value, $.
   3. The coefficient of proportionality of costs K 3 shows the ratio of the growth rate of operating
   costs and the growth rate of costs for the portfolio of MAR projects:

                                                  ⌊𝛥𝑍𝑜 −𝛥𝑍act ⌋
                                       К3 = 1 −                ,                                   (6)
                                                      𝛥𝑍act


   where ΔZo – growth rate of operating costs of the enterprise, %; ΔZact – growth rate of actual costs
   for MAR projects, %.
   4. The cost adequacy coefficient K4 shows the ratio of the replacement cost of fixed production
   assets to the amount of costs for the portfolio:

                                                    𝑍𝑎𝑐𝑡⁄
                                        К4 = 1 −         𝑆,                                        (7)
   where S – replacement cost of fixed production assets, $.
   5. The outsourcing coefficient K5 shows the proportion of equipment maintenance work
   performed by a contract to the total cost of the MAR portfolio:

                                                     𝑍𝑜𝑢𝑡
                                          К5 = 1 −       ⁄𝑍 ,                                       (8)
                                                           act

   where Zout – costs of payment for work performed by a contractor, $.
   6. The downtime coefficient K6 shows the ratio of equipment downtime due to its inoperable
   state to the planned working time fund of this unit:

                                                       Т𝑑𝑡
                                            К6 = 1 −     ⁄Т ,                                       (9)
                                                           ∑


   where Тdt – equipment downtime, h.; Т∑ - total planned load of this type of equipment.

    The formulas for calculating the coefficient based on the conditions of their dimensionlessness and
standardization are proposed. In addition, when calculating all performance indicators, the following
relation is fulfilled:
                                       0 ≤ К𝑖 ≤ 1 ∀ 𝑖 = 1, … 6                                     (10)

  This allows us to determine the integral indicator of the effectiveness of the MAR strategy as the
Euclidean distance K according to the following formula:

                                                    ∑6 𝐾 2
                                             К=√ 1 𝑖                                               (11)
                                                       6


The results of calculating the strategy performance indicators are presented in Table 1 and Figure 4.

Table 1
Calculation of MAR equipment strategy performance indicators
                   Initial data                                  Calculation results
       Indicator                 Value                  Indicator                    Value
          Zact,$                  8500                     К1                        0,965
          Zpl,$                   8200                     К2                        0,888
          D, $                   76000                     К3                        0,818
        ΔZact,%                   3,25                     К4                        0,943
         ΔZo,%                   2,657                     К5                        1,000
           S,$                  150000                     К6                        0,996
         Zout,$                     0
          T ∑, h                  2400                      К
         Тdt, h                    10

5. Conclusions
   1. The expediency of using the methodology of managing projects, programs and portfolios in
solving the problem of developing a comprehensive strategy for managing the MAR system at
enterprises has been confirmed.
   2. А model for managing the MAR equipment system based on information technology has been
developed taking into account the use of project and portfolio management methodology.
   3. A structural model for the formation of the architecture of programs and a portfolio of MAR
projects aimed at improving the organization efficiency has been developed.
Figure 4: Analysis of the effectiveness of the MAR equipment strategy

   4. A system of criteria and an integral indicator of the MAR equipment strategy effectiveness are
proposed, which will allow the enterprise to reduce the cost of products by 2–3%.

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