The intention is to describe an approach used at Philips Elektronikindustrier to combine the IRM-study with long range planning of Administration Development Presentation and discussion of methods for systems coordination and planning of AD, based on an information- and systemstructure study carried out in 1986. This study has been the basis for long range planning and development of databases and applications.
Purpose: Summary: Contents: 1. Information and system structure study - background - methodology - implementation - results 2 Administration Development Plan 3. Project initialization and planning 4. Findings Philips Eleklronlkfndustrler AB Fredrlk nunnqulSI. Orion Grope Information and system structure study ~J * REQUIREMENTS FOR FLEXIBILITY - knowledge of business objects and their relations - knowledge of external factors and effects - flexible information systems - models and support for simulating and prognoses ( * IRREGULAR AND BADLY COORDINATED
ADMINISTRATION DEVELOPMENT * TASK DISTRIBUTION AND SYSTEMS INTERFACE
PROBLEMS * INFORMATION AND SYSTEMS STRUCTURE - lack of common concepts - bad system structure ("bridges", "islands" etc) - redundancy in information storage and processing - difficulties to find stored info and to determine quality of information as well as responsible persons. Philip s Eleklronlkrnduslrler J\B Fredrlk "unnquISl. O'lan'Grape Information and system structure study " [~ _ _M_ET_H_O_D_O_LO_G_y_ _ ~J (
Flexibility
Confusion of concepts Responsibility for dltl ? System dill dictionary? no.... f' f ~
•LO0U-:U1Ireproblems,........ty 0 In ormlh.on < '. Whit kind of systems do we need to denio?
ENTERPRISE MODELLING c
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DECOMPOSITION DIAGRAMS Business objects as subject areas, functions, goal, critical success factors, organization, data processing applications etc.
ENTITY - RELATIONSHIP MODELS An overwiew map of the data needed to run the enterprise
1"-. I11111 111111111111111n INFORMATION PROCESSING MATRICES Matrices showing relations between data and business functions, data processing appl. etc.
ANA YSIS
Analysis of information and system structure, DP applications etc.
INFORMATION AND SYSTEM ARCHITECTURE Description of changes and recommendations for measures needed for each system area
I - future data processing (appl. and databases) ~rechnical enVimnme~t (hardware. communic.)
: System design :: : principles and .:i ;: rules ,. Philips Eleklronlklnduslrler AD Fre.rlk Runnqul't. OrJan Grape Information and system structure study
IMPLEMENTATION ~~ DATAflOWDIAGRAMS
INFORMATION
PROCESSING MATRICES ANALYSISOP THE ENTERPRI'SE ( • BASED UPON THE PRINCIPLES OF IRM, ie THE INFORMATION IS REGARDED AS A COMMON AND ESSENTIAL RESOURCE IN THE BUSINESS ACTIVITY. • A DATA- DRIVEN DEVELOPMENT PLAN DERIVES FROM 2 PRINCIPLES: - START ON A STABLE PLATFORM - THE INFORMATION REQUIREMENTS, PROCEDURES AND THE ORGANIZATION STRUCTURES CHANGE MORE OFTEN THAN THE DATA STRUCTURES OF THE THE ENTERPRISE Philips Eleklronlklnduslrlcr AB Fre.rl' "unnqul,'. Orlan Grape Information and system structure study [~.
__I_M_P_l_E_M_E_N_T_A_T_l_o_ ~J * THIS WAS REAUZED AS A SEPARATE PROJECT
DURI G 5 MONTHS (
Steeringgroup: AD - policyboard Project group: 2 pers.
Reference group: 1·1 persons, top and middle management Representong alU bus9lflless areas and with a good! knowledge of current business Working sessions completed and backed - up llIat hornell ( * FOCUS! G ON I!IPIFU ARY· AREAS SUCH AS MARKETING/S l.U G, DEVELOPMENT,
PRODUCT~O , D~STR~BUTION,CUSTOMER l SUPPORT AND THEN MANAGEMENT AND
FINANCE * ENTERPRISE MODELS (OWERVIEW) * USING DRAWING -TOOL AND SINCE 1987 CASE-TOOL
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Infonnation and system
structure study [~ SySlems Ildmlnlslrallon
ProjeCIS concerning - urgenl- Interlace problems
R_E_S_U_L_T_S ~~Gr.J~ ~~g
INFORMATION AND SYSTEM ARCHITECTURE
~J * I N C R E A S E D K N O W L E D G E A B O U T B U S I N E S S
O B J E C T S A N D T H E I R R E L A T I O N S * C A S E - T O O L U S E D F O R D O C U M E N T A T I O N * B A S I S F O R U R G E T A C T I O N S
Oasis tor
AD - planning * S Y S T E A R E A S I N E E D O F N E W O R
C H A N G E D D A T A P R O C E S S I N G - P R O J E C T M A N A G E E T - M A R K E T I N G / S E L L I N G A D I N I S T R A T I O N - T E C H N I C A L A D I N I S T R A T I O N - R E S U L T C O N T R O L Philips Eleklronlklnduslrler An Fre"'1< nunnqulst, Orion Grope Information and system structure study
R_E_S_U_L_T_s Systems coordination ~J ( ( ( * A FUNCTION FOR SYSTEMS COORDINATION - INFOR ATION AND SYSTEMS DICTIONARY,
DESCRIPTiONS OF BUSINESS ACTIVIT!ES - -REFEREE- FOR SOLVING DIFFERENT OPINIONS ABOUT INTERFACES BETWEEN THE PROJECTS AND THE SYSTEMS - ACCOMPLISH ANALYSIS IN ORDER TO ACHIEVE MORE EFFECTIVE SYSTEMS
INTEGRATION AND COORDINATION - NEW SYSTEMS DEVELOPMENT MODEL
Infonnation and system structure study [~
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S Y S T E M S
D E S I G N
P R I N
C I P L E S A N D
R U L E S
D A T A - D
R I V E N
D E V E L O P M E N T D E V E L O P I N G A N D C O N S I D E R I N G T H E C O M P L E T E S Y S T E M ( d a t a p r o c e s s i n g , p e r s o n n e l , o r g a n i z a t i o n a n d r o u t i n e s ) D E V E L O P M E N T A N D L I F E C Y C L E T E R M I N A T I O N F U N C T I O N B Y F U N C T I O N A N D S T E P B Y S T E P EFFECTIVE A N D H I G H Q U A L I T Y D E V E l O P M E N T , W I T H P R O T O T Y P I N G A N D Q U A U T Y C O N T R O L A I M E D A T - D O I N G T H E R I G H T T H I N G F R O M T H E STARTA P P L I C A T I O N D E V E L O P M E N T P R I N C I P L E S : * 0 l Y 1 T E R M I N A L OR P C A T E A C H D E S K * A P P O I N T F U N C T I O N R E S P O N S I B L E F O R
D A T A * A C Q U I R E D A T A O N L Y O N C E A N D A S
C L O S E T O S O U R C E A S P O S S I B L E
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COMPANY GOALS
GROWTH VOLUME PRODUCT - LIFE - CYCLES ADMINISTRATIVE: lEAD - TIME
ORGANIZATIONAL
( APPLICATION AREAS) * SYSTEM STRUCTURE * MARKET ADMINISTRATION * PROJECT MANAGEMENT * PRODUCT MANAGEMENT * MPS * LOGISTICS * ECONOMY * PERSONNEL * OFFICE AUTOMATION * INTEGRATION OF TECNICAl
AND ADMINISTRATION DP + +: Priority + :Priority partly ..:. :No priority
DIVISION A B - ++ + + + ( ++ + ++ - ++ - + ++ - ++ ++ + ++ (
Project initialization and planning
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PROJECT SPECIFICATION .. Goals " Borderlines .. Organization
NO PRIORITY
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PROJECTS ADPOLICY BOARD.
CEO
PRIORITIES
PER APPLIC. AREA .. ~ E
T C H N o L o G y [~ _ ~) 1. APPROACES THAT TURNED TO BE SUCCESSFUL OUT
/ I I """" - ACTIVE AD-DEPARTEMENT ROLE
BOTTOM UP AND TOP DOWN PAY-OFF CALCULATION AS AN ACTIVE TOOL ( 2. RESULTS - CONTINOUS PLANNING IN THE BUDGET
PROCESS ACCOMPLISHED - FLEXIBILITY ACHIEVED - DETAIL DISCUSSIONS VANISHED ( 3. FUTURE? \ - KEEP IT SIMPLE - IS SYSTEMS COORDINATION
NECESSARY?